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Guest & RSVP Checklist

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BACKYARD ENTERTAINING • CHECKLIST

Guest & RSVP Checklist

A practical checklist for building the guest list, sending clear invitations, and tracking RSVPs before your backyard party.

 
🔥 One clear headcount, not last-minute guessing

This checklist walks you through guest list fit, invitation details, RSVP deadlines, guest needs, arrival flow, and the final count before you shop.

Built for hosts who want the food, seating, and mood sorted well before the day of the party.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

 
SOUND FAMILIAR?

The stress isn't the guest list — it's the loose ends

The list outgrows the yard

Guests get invited before capacity and seating are checked, so the yard feels squeezed on the day.

Replies trickle in too late

Without a clear deadline, shopping and setup get delayed waiting on stragglers.

Guest needs go untracked

Allergies, mobility, and seating concerns surface at the party instead of before it.

The final count stays vague

Food and drink quantities get bought on a rough guess instead of the actual confirmed number.

 
WHAT'S INSIDE

Inside the checklist

Guest List Fit

Match the list to yard capacity and seating, and keep a separate maybe list instead of over-inviting.

Invitation Details

State date, time, address, outdoor dress notes, and parking or entry instructions clearly upfront.

RSVP Deadline

Ask for replies by a date that leaves time to shop, with an obvious response method and named guests.

Guest Needs

Track allergies, mobility needs, and seating concerns, and prepare flexible food and drink options.

Arrival Flow

Set a clear entry point, a place for bags and coats, and an easy first welcome gesture.

Final Count

Confirm numbers before buying perishables, update quantities, and hold a few flexible portions.

 

Stop guessing headcounts, start counting on RSVPs

Instant digital download — lock in your guest list today.

🔓 Get Instant Access
 

For general informational purposes only; individual results vary.

 

At a glance

Format Printable action checklist (PDF) Access Instant download after checkout
Compatibility Phone, tablet, laptop — any device Ownership Yours to keep, lifetime access
Refunds Handled under the store's Refund Policy (30 days) Price $PRICE
 
HERE'S EVERYTHING YOU GET

Everything inside — yours for $PRICE

The full checklist

All sections, ready to work through before your next backyard party

Included

Instant PDF download

Get access right after checkout

Included

Action-focused format

Tick off items as you go, no fluff

Included

Read on any device

Phone, tablet, or laptop — lifetime access

Included
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BEFORE YOU BUY

Questions, answered

How do I get access after I buy? +

You'll get instant access to the PDF right after checkout, so you can start planning your guest list the same day.

What devices can I use this checklist on? +

It works on any device — phone, tablet, or laptop — and it's yours to keep with lifetime access.

What's your refund policy? +

Refunds are handled under our store's Refund Policy (30 days), which covers the details for digital access.

What does this checklist actually cover? +

It covers guest list fit, invitation details, RSVP deadlines, guest needs, arrival flow, and the final count.

Does this include invitation wording? +

It gives you the details to include and the order to share them in, so you can write invitations that prevent follow-up questions.

Who is this checklist for? +

It's built for anyone hosting a backyard party who wants a real RSVP system instead of guesswork.

Marketing

Use our battle tested marketing materials for Guest & RSVP Checklist
in your marketing campaigns and start selling right away!

Shipping & Payment

Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location *Estimated Shipping Time
United States 5-20 Business days
Canada, Europe 5-20 Business days
Australia, New Zealand 5-20 Business days
Central & South America 5-20 Business days
Asia 5-20 Business days
Africa 5-20 Business days
*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

  • If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
  • If you received the wrong item you can request a refund or a reshipment.
  • If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

  • Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
  • Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
  • Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Refunds & Returns

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.

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