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Party Invitation Checklist

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PARTY INVITATION PLANNING • CHECKLIST

Party Invitation Checklist

A practical checklist to write clear invitations, send timely reminders, and wrap up with easy thank-yous.

 
🔥 One clear invite, no confused replies

This checklist walks you from invitation format through essential details, theme notes, RSVP instructions, reminders, and after-party follow-up.

Built for parents who want invitations that get answered, not ignored.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

 
SOUND FAMILIAR?

The real problem is the invite leaves parents guessing

Key details go missing

Without a full address, timing, and contact name, parents end up texting to ask what you meant.

Theme notes are unclear

Vague costume or messy-play instructions leave families unprepared or buying things they didn't need.

RSVPs trickle in late

Without a clear deadline and reminder plan, the guest list stays unconfirmed until the last minute.

Thank-yous get forgotten

Without a saved list of who gave what, after-party thank-yous become a scramble.

 
WHAT'S INSIDE

Inside the checklist

Invitation Format

Choose printed, digital, or handout format and prep a clean text version for reminders.

Essential Details

Cover the name, date, times, address, parking, drop-off, and contact info.

Theme and Dress Notes

Set clear costume, outdoor, or messy-play expectations and clarify gift preferences.

RSVP Instructions

Give a clear deadline and ask for the details you actually need in replies.

Reminder Plan

Send a short reminder days before with the address, time, and rain plan.

After-Party Notes

Save the guest list for thank-yous and note who gave what.

 

Stop confusing parents, start sending clear invites

Instant digital download — write your invitation today.

🔓 Get Instant Access
 

General guidance only, not a substitute for professional advice.

 

At a glance

Format Printable party invitation checklist (PDF) Access Instant download after checkout
Compatibility Phone, tablet, laptop — any device Ownership Yours to keep, lifetime access
Refunds Handled under the store's Refund Policy (30 days) Price $PRICE
 
HERE'S EVERYTHING YOU GET

Everything inside — yours for $PRICE

The full checklist

Every section from invitation format to after-party notes, ready to work through

Included

Instant PDF download

Get access right after checkout

Included

Action-focused format

Tick off items as you go, no fluff

Included

Read on any device

Phone, tablet, or laptop — lifetime access

Included
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BEFORE YOU BUY

Questions, answered

How do I get access after I buy? +

You'll get instant access to the PDF right after checkout, so you can start writing invitations the same day.

What devices can I use this checklist on? +

It works on any device — phone, tablet, or laptop — and it's yours to keep with lifetime access.

What's your refund policy? +

Refunds are handled under our store's Refund Policy (30 days), which covers the details for digital access.

What does this checklist actually cover? +

It covers invitation format, essential details, theme and dress notes, RSVP instructions, the reminder plan, and after-party notes.

Does this replace advice from a professional? +

No — it's a planning tool, not professional advice, so you'll still use your own judgment for your child's needs.

Who is this checklist for? +

It's built for any parent or caregiver writing kids' party invitations who wants clear replies instead of confused texts.

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Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location *Estimated Shipping Time
United States 5-20 Business days
Canada, Europe 5-20 Business days
Australia, New Zealand 5-20 Business days
Central & South America 5-20 Business days
Asia 5-20 Business days
Africa 5-20 Business days
*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

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Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

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Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

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  • If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

  • Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
  • Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
  • Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Refunds & Returns

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.

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