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Keep Secret Santa Simple and Fair

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HOLIDAY ENTERTAINING • CHECKLIST

Keep Secret Santa Simple and Fair

Plan the rules, participation, matching, gift guidance, reveal, fairness, and backups for an easier Secret Santa exchange.

 
🔥 Set the exchange rules before names are matched

This practical PDF checklist turns Secret Santa planning into clear items for budgets, matching, gift guidance, opt-outs, reveal order, backups, fairness, and AI support.

Built for family, friends, or workplace groups that want the exchange to feel fair and festive without unnecessary pressure.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

 
SOUND FAMILIAR?

A simple exchange can still create pressure and confusion

The rules sound simpler than they are

A budget, matching method, reveal order, backup plan, and opt-out message can be interpreted differently when they are not written clearly.

Participation starts to feel mandatory

Guests may feel pressured when the invitation does not make room for a respectful no or an easy backup option.

The reveal becomes awkward

Late changes, missing gifts, or an unclear order can pull attention away from the fun and leave the host improvising.

Fairness is decided in the moment

Without a shared plan, the host may need to resolve budget, matching, or gift-guidance problems while everyone is watching.

 
WHAT'S INSIDE

Inside the checklist

Clarify the Rules

Define reveal-order boundaries, prepare opt-out language, label the backup plan, and set a guest-centered budget range.

Invite Participation Gracefully

Schedule simple opt-out language, protect the backup plan, offer a budget fallback, and keep the matching method grounded.

Guide Better Gift Choices

Prepare a usable backup, reserve a simple budget range, confirm matching ownership, and share gift guidance before the busiest moment.

Stage the Reveal

Assign budget ownership, review the matching method, simplify gift-guidance boundaries, and define the reveal order before decorative extras.

Protect Fairness and Fun

Set matching-method boundaries, share gift guidance, prepare the reveal order, and confirm opt-out language from a guest viewpoint.

Handle Surprises Kindly

Simplify gift-guidance rules, stage the reveal from a guest viewpoint, label an opt-out backup, and group the simplest backup plan.

Plan Smarter with AI

Use focused prompts to build a timed sequence, compare two grounded plans, draft a backup-plan message, and test one realistic failure point.

 

Create a Secret Santa exchange that feels clear, fair, and easy to enjoy

Get instant access to a practical checklist for invitations, matching, gifts, the reveal, backup plans, and last-minute surprises.

🔓 Get Instant Access
 

For general informational purposes only; individual results vary.

 

At a glance

FormatDigital checklist (PDF) AccessInstant download after checkout
CompatibilityPhone, tablet, laptop — any device OwnershipYours to keep, lifetime access
RefundsHandled under the store's Refund Policy (30 days) PriceSee product page
 
HERE'S EVERYTHING YOU GET

Everything inside — yours

The complete Secret Santa checklist

A practical PDF checklist covering rules, invitations, gift choices, the reveal, fairness, surprises, and AI planning.

Included

Participation and opt-out guidance

Invite guests clearly while protecting choice, dignity, and the relaxed tone of the exchange.

Included

Budget and matching structure

Set a usable range, choose a matching method, and clarify ownership before names are assigned.

Included

Reveal and backup planning

Prepare the order, create fallbacks, and keep the exchange moving when a guest or gift changes.

Included

Practical AI planning prompts

Build a timed sequence, compare plans, draft a message, and stress-test a realistic complication.

Included

Instant PDF access with policy support

Download after checkout, keep lifetime access, and use the store's 30-day Refund Policy subject to digital-access terms.

Included
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BEFORE YOU BUY

Questions, answered

How do I receive the checklist after purchase? +

You receive an instant digital PDF download after checkout. There is no physical shipment.

Can I use it on my phone, tablet, or laptop? +

Yes. The PDF can be opened on a phone, tablet, laptop, or desktop using a standard PDF reader.

Do I keep access after downloading it? +

Yes. Once downloaded, the PDF is yours to keep with lifetime access for personal use.

How does this checklist keep Secret Santa simple and fair? +

It helps you organize the budget, matching method, gift guidance, opt-out language, reveal order, backup plan, and last-minute changes before the exchange begins.

Can I use it for a small family, office, or friend-group Secret Santa? +

Yes. The checklist can be scaled for a small group or a larger exchange without requiring a complicated system.

What is the refund policy for this digital product? +

Refunds are handled under the store's Refund Policy within 30 days. Eligibility may be limited once digital access or download has been provided.

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Shipping & Payment

Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location *Estimated Shipping Time
United States 5-20 Business days
Canada, Europe 5-20 Business days
Australia, New Zealand 5-20 Business days
Central & South America 5-20 Business days
Asia 5-20 Business days
Africa 5-20 Business days
*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

  • If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
  • If you received the wrong item you can request a refund or a reshipment.
  • If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

  • Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
  • Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
  • Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Refunds & Returns

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.

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