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Client Communication Checklist

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WEDDING VENDORS • CHECKLIST

Client Communication Checklist

A practical structure for replies, updates, recaps, and boundaries that keep couples informed without draining the planner.

6sections
30items
instantaccess
 
🔥 Informed clients, protected boundaries

A 30-item system for weekly updates, email hygiene, meeting recaps, and boundaries that keep clients informed without draining you.

Built for wedding vendors who want communication that feels calm and consistent all season long.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

 
SOUND FAMILIAR?

Communication feels constant, not clear

Updates arrive with no consistent rhythm

Without a set day and structure, progress notes feel scattered instead of dependable.

Threads get long and decisions get lost

Mixed topics and buried approvals make it hard to tell what's actually confirmed.

Late-night questions blur your boundaries

Without a stated response policy, one flexible reply can quietly become the new expectation.

The same questions repeat every season

Without reviewing what confuses clients, the same friction points show up with every new couple.

 
WHAT'S INSIDE

Inside the checklist, 6 sections and 30 items

01 Communication Foundations

Confirm the main contact, agree on channels and response times, and clarify how decisions get confirmed.

02 Weekly Update Rhythm

Build a consistent update habit that separates decisions needed from simple FYIs and names next steps.

03 Email and Message Hygiene

Keep subject lines and threads organized so approvals and current instructions stay easy to find.

04 Meeting Recap Practice

Send timely recaps with clear action owners, decision status, and only the documents that matter.

05 Boundary Protection

Define urgency in advance, redirect off-hours questions kindly, and keep warmth without unlimited availability.

06 Review and Refinement

Track recurring questions, update templates, and refine your cadence before the next client repeats the friction.

 

Communicate with calm and clarity

Get instant access to the full system for keeping clients informed while protecting your time.

🔓 Get Instant Access
 

This checklist is educational content only. Business results depend on many factors and are not guaranteed.

 

At a glance

Format 30-item PDF checklist Access Instant download after checkout
Compatibility Phone, tablet, laptop — any device Ownership Yours to keep, lifetime access
Refunds Handled under the store's Refund Policy (30 days) Price
 
HERE'S EVERYTHING YOU GET

Everything inside — yours for

The full Client Communication Checklist

All 6 sections and 30 items, ready to work through

Included

Instant PDF download

Start using it right after checkout

Included

Read on any device

Phone, tablet, or laptop — lifetime access

Included

Action-focused layout

Built to tick off, not just read

Included

Refund protection

Covered by the store's Refund Policy

Included
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BEFORE YOU BUY

Questions, answered

How do I get access after I buy? +

You'll get instant access to the PDF checklist right after checkout — no shipping, no waiting.

What devices can I use this on? +

The checklist works on any device — phone, tablet, or laptop — so you can reference it wherever you're working.

Do I have to pay for updates? +

No. Once you have the checklist, it's yours to keep at no extra cost.

Will this help me set boundaries without feeling cold to clients? +

Yes — one section focuses specifically on friendly, warm language for redirecting requests without over-committing your time.

Does this include a template for weekly client updates? +

It gives you the structure and rhythm for weekly updates, so you can build a template that fits your own voice and workflow.

What's your refund policy? +

Refunds are handled under our store's Refund Policy (30 days) — details are available at checkout.

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Shipping & Payment

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We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

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We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location *Estimated Shipping Time
United States 5-20 Business days
Canada, Europe 5-20 Business days
Australia, New Zealand 5-20 Business days
Central & South America 5-20 Business days
Asia 5-20 Business days
Africa 5-20 Business days
*This doesn’t include our 1-3 day processing time.

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Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

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For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

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For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

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We do not issue the refund if:

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*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

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Please do not send your purchase back to us unless we authorise you to do so.

Refunds & Returns

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.

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