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Expectation-Setting Checklist

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WEDDING VENDORS • CHECKLIST

Expectation-Setting Checklist

A client-facing and internal checklist for making scope, timing, communication, and decision ownership clear from the start.

6sections
30items
instantaccess
 
🔥 Clear scope, fewer surprises

A 30-item system for aligning scope, timing, decision ownership, and vendor roles so nothing gets assumed.

Built for wedding vendors who want fewer misunderstandings and smoother resets when they happen.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

 
SOUND FAMILIAR?

"I thought that was included"

Scope assumptions cause friction

Without restating what's included after signing, clients can assume tasks that were never part of the agreement.

Nobody's sure who decides what

Without clear decision ownership, vendors can act on approvals that were never actually confirmed.

Deadlines feel arbitrary

Without tying dates to real vendor production timelines, clients push back on deadlines that actually matter.

Misalignment goes unaddressed too long

Without a way to reset expectations early, small mismatches can grow into real relationship strain.

 
WHAT'S INSIDE

Inside the checklist, 6 sections and 30 items

01 Scope Clarity

Restate the booked service, define what's owned versus reviewed, and store scope notes where the team can find them.

02 Communication Standards

Share response times and channels early, clarify urgency, and set honest expectations around access.

03 Decision Ownership

Confirm final authority, separate recommendations from approvals, and document decisions before vendors act.

04 Timing Reality

Tie deadlines to real vendor timelines, build in buffer for family input, and keep the calendar visible after every shift.

05 Vendor Role Alignment

Clarify who speaks to vendors when, document existing relationships, and keep vendor communication in your lane.

06 Reset Conversations

Address misalignment early, lead with shared goals, and confirm the corrected expectation in writing.

 

Set expectations once, clearly

Get instant access to the full system for aligning scope, timing, and decision ownership from day one.

🔓 Get Instant Access
 

This checklist is educational content only. Business results depend on many factors and are not guaranteed.

 

At a glance

Format 30-item PDF checklist Access Instant download after checkout
Compatibility Phone, tablet, laptop — any device Ownership Yours to keep, lifetime access
Refunds Handled under the store's Refund Policy (30 days) Price
 
HERE'S EVERYTHING YOU GET

Everything inside — yours for

The full Expectation-Setting Checklist

All 6 sections and 30 items, ready to work through

Included

Instant PDF download

Start using it right after checkout

Included

Action-focused layout

Built to tick off, not just read

Included

Refund protection

Covered by the store's Refund Policy

Included
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BEFORE YOU BUY

Questions, answered

How do I get access after I buy? +

You'll get instant access to the PDF checklist right after checkout — no shipping, no waiting.

What devices can I use this on? +

The checklist works on any device — phone, tablet, or laptop — so you can reference it wherever you're working.

Do I have to pay for updates? +

No. Once you have the checklist, it's yours to keep at no extra cost.

Does this help me clarify scope right after a contract is signed? +

Yes — the first section is built specifically for restating scope in plain language once the contract is signed.

Will this help me have a reset conversation without it feeling confrontational? +

Yes — the final section frames resets as relationship maintenance, starting from shared goals rather than a list of complaints.

What's your refund policy? +

Refunds are handled under our store's Refund Policy (30 days) — details are available at checkout.

Marketing

Use our battle tested marketing materials for Expectation-Setting Checklist
in your marketing campaigns and start selling right away!

Shipping & Payment

Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location *Estimated Shipping Time
United States 5-20 Business days
Canada, Europe 5-20 Business days
Australia, New Zealand 5-20 Business days
Central & South America 5-20 Business days
Asia 5-20 Business days
Africa 5-20 Business days
*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

  • If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
  • If you received the wrong item you can request a refund or a reshipment.
  • If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

  • Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
  • Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
  • Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Refunds & Returns

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.

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