OPERATIONS & DAY-OF • FIELD CHECKLIST

Day-Of Coordination Checklist

Run the wedding day from a calm command center, control vendor arrivals, protect ceremony cues, complete the reception sweep, handle guest issues, and prepare a clearer field run sheet.

6 sections

26 checks

3 pages

SET UP • CONTROL • CUE • RESOLVE

A focused field checklist for wedding planners, coordinators, and assistants who need one practical sequence for managing the event from the first vendor arrival through ceremony, reception, guest questions, and final handoffs.

Use it to organize the command center, track setup progress, assign cue ownership, protect the couple from unnecessary decisions, document unresolved issues, and review AI-assisted run-sheet preparation before use.

🔓 Get Instant Access

✓ Instant PDF download

✓ Six field sections and twenty-six coordination checks

✓ Read on any device, lifetime access

SOUND FAMILIAR?

A wedding day becomes harder when information, cues, and decisions have no clear owner

The coordinator has no usable command center

Timelines, contacts, floor plans, batteries, supplies, and approval notes become difficult to access when they are spread across phones, bags, inboxes, and different team members.

Vendor setup problems are noticed too late

Late arrivals, missing rentals, unclear loading routes, parking confusion, and incomplete setup can affect ceremony and meal timing when progress is not checked and recorded.

Ceremony and reception cues are assumed

Music, doors, processional spacing, aisle movement, room opening, catering entrances, and entertainment timing can fail when no single person owns each cue.

Every guest question reaches the couple

Seating, transport, restroom, schedule, and family questions can interrupt the couple when the team lacks confident answers, a decision-maker, and a clear handoff process.

WHAT'S INSIDE

Inside the checklist, 6 sections and 26 checks

Command Center Setup

Keep the master timeline, vendor contacts, floor plan, approval structure, printed copies, phone power, basic supplies, and assistant check-in point together in one calm working base.

Vendor Arrival Control

Confirm contracted arrival times, send precise loading and parking details, record setup progress, and escalate missing rentals when they threaten ceremony or meal timing.

Ceremony Flow Checks

Test processional spacing, keep rings and documents accessible, assign music and aisle cues, and hold the start until the photographer, couple, and officiant are ready.

Reception Room Sweep

Check table details, signage, candles, guest areas, and entrance timing, then photograph the finished room before guests begin moving items into the space.

Guest Issue Handling

Keep routine questions away from the couple, use clear answers, redirect emotional requests to the approved decision-maker, and log unresolved issues for the next handoff.

AI Run Sheet Assist

Use AI to flag missing owners, summarize vendor arrivals, and clean assistant notes, then review every suggestion manually before sharing it with vendors or clients.

Run the wedding day from one clear field system

Get instant access and organize your command center, vendor arrivals, ceremony cues, reception sweep, guest issue handling, assistant briefing, and reviewed AI run-sheet support.

🔓 Get Instant Access

Educational content only. Business results depend on many factors and are not guaranteed.

At a glance

Format 3-page digital PDF checklist	Access Instant download after checkout
Designed for Wedding planners and coordinators	Ownership Yours to keep, lifetime access
Refunds Handled under the store’s Refund Policy	Price See current product price

HERE'S EVERYTHING YOU GET

Everything inside — yours

The complete Day-Of Coordination Checklist

A three-page field checklist with six sections and twenty-six operational checks.

Included

Command center and approval setup

Checks for keeping documents, supplies, communication tools, and decision authority organized.

Included

Vendor arrival and setup control

A practical process for access instructions, arrival checks, setup notes, and urgent escalation.

Included

Ceremony cue ownership

Guidance for processional spacing, documents, readiness checks, and assigned movement cues.

Included

Reception room readiness

A final sweep for tables, signage, guest areas, entrance timing, and room-condition photos.

Included

Guest questions and issue handoffs

Steps for confident answers, protected couple time, decision escalation, and issue logging.

Included

Reviewed AI run-sheet support

Prompts for gap checks, arrival summaries, and assistant briefings with required human review.

Included

Your price today

See product page

Download now

BEFORE YOU BUY

Questions, answered

What does the Day-Of Coordination Checklist cover?

It covers command-center setup, timelines, vendor contacts, floor plans, change approvals, assistant check-ins, vendor arrivals, loading directions, setup tracking, missing rentals, ceremony cues, rings, vows, marriage licenses, reserved seating, reception-room checks, entrance timing, guest questions, family requests, issue logs, and reviewed AI run-sheet preparation.

Who is this checklist designed for?

It is designed for wedding planners, day-of coordinators, lead assistants, and event professionals responsible for vendor setup, ceremony flow, reception readiness, guest support, and team handoffs.

Does it include a completed timeline, vendor list, or floor plan?

No. It is an operational checklist and does not include completed event documents, private vendor contacts, a custom run sheet, client-specific seating information, venue plans, managed coordination, or software access.

Does completing the checklist guarantee a problem-free wedding day?

No. Event outcomes depend on many factors, including vendors, venue conditions, staffing, weather, transportation, guest behavior, communication, timing, contracts, and unexpected changes. The checklist supports preparation but cannot remove every risk.

How do I receive the checklist?

You receive an instant digital PDF download after checkout. There is no physical product or shipping wait.

What is the refund policy for this digital checklist?

Refund requests are handled under the store’s Refund Policy. Because this is an instantly accessible digital product, the policy’s digital-access conditions apply.

Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location	*Estimated Shipping Time
United States	5-20 Business days
Canada, Europe	5-20 Business days
Australia, New Zealand	5-20 Business days
Central & South America	5-20 Business days
Asia	5-20 Business days
Africa	5-20 Business days

*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
If you received the wrong item you can request a refund or a reshipment.
If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Day-Of Coordination Checklist

Day-Of Coordination Checklist

A wedding day becomes harder when information, cues, and decisions have no clear owner

The coordinator has no usable command center

Vendor setup problems are noticed too late

Ceremony and reception cues are assumed

Every guest question reaches the couple

Inside the checklist, 6 sections and 26 checks

Command Center Setup

Vendor Arrival Control

Ceremony Flow Checks

Reception Room Sweep

Guest Issue Handling

AI Run Sheet Assist

Run the wedding day from one clear field system

At a glance

Everything inside — yours

The complete Day-Of Coordination Checklist

Command center and approval setup

Vendor arrival and setup control

Ceremony cue ownership

Reception room readiness

Guest questions and issue handoffs

Reviewed AI run-sheet support

Questions, answered

Shipping

Do you ship worldwide?

What about customs?

How long does shipping take?

Do you provide tracking information?

My tracking says “no information available at the moment”.

Will my items be sent in one package?

Returns

Order cancellation

Refunds

Exchanges

Refunds, returns, and exchanges

Can't find the desired product, or have any questions?

Reviews

Any questions about ecommerce?

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