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Wedding Vendor Booking Checklist

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WEDDINGS & ENGAGEMENTS • CHECKLIST

Wedding Vendor Booking Checklist

Compare wedding vendors clearly, ask better questions, protect every booking, and keep your supplier team aligned.

5sections
20items
instantaccess
 
📋 Vendor-ready · contract-conscious

This instant PDF checklist helps you prepare vendor inquiries, compare quotes, review contracts, confirm logistics, and organize supplier communication. It is made for couples who want confident bookings without missing the fine print.

Built for practical wedding planning where every supplier is checked, documented, and aligned before the day arrives.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

 
SOUND FAMILIAR?

Vendor booking feels safer when every quote has clear terms

The lowest price is not always the clearest deal

Package gaps, overtime, exclusions, and add-ons can make a simple headline quote harder to compare.

Reviews and galleries need context

Recent reviews, full event examples, and venue experience help you evaluate fit beyond polished highlights.

Contracts protect the calm

Signed agreements, cancellation terms, insurance checks, and receipt folders keep every booking easier to defend.

AI can speed up the first pass

Use organized prompts to summarize contracts, compare quotes, draft inquiries, and generate supplier-specific questions.

 
WHAT'S INSIDE

Inside the checklist, 5 sections and 20 items

Know Before You Inquire

Start with the note that included details matter more than the cheapest headline quote.

Ask the Right Questions

Clarify priorities, budget range, reviews, venue experience, package details, backup plans, deliverables, and overtime rates.

Protect Yourself on Paper

Review deposits, contracts, cancellation terms, insurance, receipts, and shared folders before committing money.

Keep the Team in Sync

Share timelines, floor plans, introductions, arrival details, load-in access, and one clear contact for every supplier.

Vet Suppliers Faster with AI

Use AI to summarize contracts, draft tailored inquiries, compare quote priorities, and generate vendor-specific questions.

 
📝

Book every vendor with more clarity and confidence

Download the instant PDF, work through each item, and keep your vendor choices organized from first inquiry to final confirmation.

🔓 Get Instant Access
Marketing

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Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location *Estimated Shipping Time
United States 5-20 Business days
Canada, Europe 5-20 Business days
Australia, New Zealand 5-20 Business days
Central & South America 5-20 Business days
Asia 5-20 Business days
Africa 5-20 Business days
*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

  • If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
  • If you received the wrong item you can request a refund or a reshipment.
  • If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

  • Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
  • Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
  • Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Refunds & Returns

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.

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