Event Timeline & Day-Of Schedule Checklist

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EVENT PLANNING • CHECKLIST

Event Timeline & Day-Of Schedule

Map your full countdown and build an hour-by-hour day-of schedule that keeps everything running calmly, right up to cleanup.

6sections

24items

instantaccess

🔥 Action-focused · no theory

A complete checklist for mapping your countdown and building a calm, hour-by-hour day-of schedule. Built for anyone planning an event who wants the whole timeline handled in one place.

Built for planners who want a clear plan, not last-minute scrambling.

🔓 Get Instant Access

✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

SOUND FAMILIAR?

The countdown feels fine until the week arrives

No real countdown, just a due date

Tasks pile up with no sense of what should happen months out versus days out.

Vendors booked in the wrong order

The slowest-to-secure vendors get locked in last, leaving no good options left.

A day-of schedule with no room to breathe

Back-to-back timing means one small delay throws off the entire day.

Helpers who don't know what to do

Nobody has a clear job, so day-of decisions fall on the same one or two people.

WHAT'S INSIDE

Inside the checklist, 6 sections and 24 items

Map the Countdown Months Out

Lay out every task by lead time and lock deadlines by working backward from the event date.

Lock the Week-Of Tasks

Confirm every booking and headcount, then finalize seating, signage, and printed materials.

Build the Hour-by-Hour Schedule

Plot the full day from setup to cleanup, with generous buffers and vendor arrival times noted.

Share the Plan With Everyone

Send the schedule to every vendor and helper with clear responsibilities and a single point of contact.

Stay Flexible on the Day

Give one coordinator the authority to adjust calmly while keeping buffers protected.

Build the Schedule With AI

Use simple prompts to draft your countdown, day-of timeline, and per-vendor arrival summary.

🗓️

Plan the whole day with total confidence

Get instant access to the full checklist and start building your countdown and day-of schedule today.

🔓 Get Instant Access

Shipping

We are proud to offer international shipping services that currently operate in over 200 countries and islands world wide. Nothing means more to us than bringing our customers great value and service. We will continue to grow to meet the needs of all our customers, delivering a service beyond all expectation anywhere in the world.

Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location	*Estimated Shipping Time
United States	5-20 Business days
Canada, Europe	5-20 Business days
Australia, New Zealand	5-20 Business days
Central & South America	5-20 Business days
Asia	5-20 Business days
Africa	5-20 Business days

*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
If you received the wrong item you can request a refund or a reshipment.
If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Refunds, returns, and exchanges

In the event that your order arrives damaged in any way, please email us as soon as possible at support@sellvia.com with your order number and a photo of the item’s condition. We address these on a case-by-case basis but will try our best to work towards a satisfactory solution.