LUXURY RESALE • CHECKLIST

Resale Tax Documentation Checklist

Tick off every section before you close a sale, so purchase records, cost basis documentation, platform statements, and exit records all hold up under scrutiny before tax season creates pressure to find them.

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🔥 Document with confidence · every record in place before tax season arrives

A complete resale tax documentation checklist covering sale role, purchase cost basis, condition evidence, platform fee records, exit documentation, and AI-assisted review — delivered as an instant PDF. Built for sellers who want a structured documentation process to work through alongside every luxury resale sale, not a scramble to reconstruct records when reporting season begins. Note: this checklist covers record-keeping organisation; consult a qualified tax adviser for guidance specific to your situation.

Designed for collectors, resellers, and first-time sellers who need a reliable documentation standard to build alongside every significant pre-owned luxury sale.

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✓ Instant PDF download

✓ Action-focused, not theory

✓ Read on any device, lifetime access

SOUND FAMILIAR?

Resale tax records are easiest to build at the point of sale — and hardest to reconstruct months later when reporting requires them

Purchase cost basis, platform fees, and shipping costs disappear if they're not captured at the time of each transaction

The records needed to establish what a piece cost, what the sale netted, and what costs reduced the taxable gain are all most accessible at the moment of transaction — and sellers who defer documentation until reporting season often discover the records no longer exist or are incomplete.

Platform statements, payout records, and fee summaries vary by channel and period

Different platforms issue statements in different formats, retain records for different periods, and classify fees differently — and sellers who don't download and organise these records at the point of each sale often find they're working from incomplete data when they need a full picture.

The full cost of a resale is never just the commission — and every deductible cost needs a record

Shipping, insurance, authentication, cleaning, and storage costs all potentially affect the taxable position of a resale — and sellers who don't capture receipts and records for each at the time of the sale often can't support them when they matter most.

No documentation standard means every tax year starts the same reconstruction exercise

Without a structured record-keeping process alongside each sale, sellers spend significant time each year reconstructing what should have been captured as a matter of routine — and the effort grows in proportion to the number of sales in the portfolio.

WHAT'S INSIDE

Inside the checklist, 6 sections and 21 items to tick off

Set the Buying Role

Clarify whether the sale serves exit from daily rotation, archive release, or active resale before you close, so the cost basis, documentation requirements, and record format all serve the same defined exit purpose and are captured at the right level of detail from the start.

Inspect Visible Proof

Capture original purchase receipts, platform payout statements, cost records, and condition photography at the point of sale — so every element of the cost basis and net return is documented while the information is still readily available.

Check the Paper Trail

Download platform statements, save shipping and insurance receipts, and match cost records to each transaction before the platform's record retention window closes and the information becomes harder or impossible to retrieve.

Price with Discipline

Calculate the full cost picture — platform commission, shipping, insurance, authentication, cleaning — and capture each element as a documented record alongside the sale, so the net exit figure is both accurate and fully supported by receipts when it needs to be.

Plan After Purchase

Update exit plan records with the complete documentation set — purchase cost, sale price, all costs, platform statements, photos, and care notes — and run an annual review so every piece in the collection has its documentation already assembled before reporting season arrives.

Use AI for Review

Use AI to organise transaction records, generate cost summaries across multiple sales, identify documentation gaps before reporting season, and create care and record-keeping reminders — so the documentation process runs alongside the resale activity rather than lagging behind it.

🎯

Stop reconstructing records — document every resale sale with a standard

Download the checklist instantly and work through every section alongside your next luxury resale sale — so the records that reporting season requires are already assembled before the pressure to find them begins. Always consult a qualified tax adviser for guidance specific to your situation.

🔓 Get Instant Access

Shipping

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Do you ship worldwide?

Yes. We provide free shipping to over 200 countries around the world. However, there are some locations we are unable to ship to. If you happen to be located in one of those countries we will contact you.

What about customs?

We are not responsible for any custom fees once the items have shipped. By purchasing our products, you consent that one or more packages may be shipped to you and may get custom fees when they arrive to your country.

How long does shipping take?

Shipping time varies by location. These are our estimates:

Location	*Estimated Shipping Time
United States	5-20 Business days
Canada, Europe	5-20 Business days
Australia, New Zealand	5-20 Business days
Central & South America	5-20 Business days
Asia	5-20 Business days
Africa	5-20 Business days

*This doesn’t include our 1-3 day processing time.

Do you provide tracking information?

Yes, you will receive an email once your order ships that contains your tracking information. If you haven’t received tracking info within 5 days, please contact us.

My tracking says “no information available at the moment”.

For some shipping companies, it takes 2-5 business days for the tracking information to update on the system. If your order was placed more than 5 business days ago and there is still no information on your tracking number, please contact us.

Will my items be sent in one package?

For logistical reasons, items in the same purchase will sometimes be sent in separate packages, even if you've specified combined shipping.

If you have any other questions, please contact us and we will do our best to help you out.

Returns

Order cancellation

All orders can be cancelled until they are shipped. If your order has been paid and you need to make a change or cancel an order, you must contact us within 12 hours. Once the packaging and shipping process has started, it can no longer be cancelled.

Refunds

Your satisfaction is our #1 priority. Therefore, you can request a refund or reshipment for ordered products if:

If you did not receive the product within the guaranteed time (45 days not including 1-3 day processing) you can request a refund or a reshipment.
If you received the wrong item you can request a refund or a reshipment.
If you do not want the product you’ve received you may request a refund but you must return the item at your expense and the item must be unused.

We do not issue the refund if:

Your order did not arrive due to factors within your control (i.e. providing the wrong shipping address)
Your order did not arrive due to exceptional circumstances outside of our control (i.e. not cleared by customs, delayed by a natural disaster).
Other exceptional circumstances outside of our control.

*You can submit refund requests within 15 days after the guaranteed period for delivery (45 days) has expired. You can do it by sending a message at support@sellvia.com

Exchanges

If for any reason you would like to exchange your product, perhaps for a different size in clothing, you must contact us first and we will guide you through the steps.

Please do not send your purchase back to us unless we authorise you to do so.

Resale Tax Documentation Checklist

Resale Tax Documentation Checklist

Resale tax records are easiest to build at the point of sale — and hardest to reconstruct months later when reporting requires them

Purchase cost basis, platform fees, and shipping costs disappear if they're not captured at the time of each transaction

Platform statements, payout records, and fee summaries vary by channel and period

The full cost of a resale is never just the commission — and every deductible cost needs a record

No documentation standard means every tax year starts the same reconstruction exercise

Inside the checklist, 6 sections and 21 items to tick off

Set the Buying Role

Inspect Visible Proof

Check the Paper Trail

Price with Discipline

Plan After Purchase

Use AI for Review

Stop reconstructing records — document every resale sale with a standard

Shipping

Do you ship worldwide?

What about customs?

How long does shipping take?

Do you provide tracking information?

My tracking says “no information available at the moment”.

Will my items be sent in one package?

Returns

Order cancellation

Refunds

Exchanges

Refunds, returns, and exchanges

Can't find the desired product, or have any questions?

Reviews

Any questions about ecommerce?

Shopping cart

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